Drill night spent on paperwork
Transcribing the sign-in sheet, rebuilding training hours for the year-end report, and filling in the rig check clipboard. An officer running a drill should be running the drill.
Pricing
No seat counts: every officer, member, and applicant is included, billed monthly or annually. What that comes to depends on your roster size, staffing model, call volume, and the areas you turn on, so we see how your department runs on the walkthrough and put a real number in writing the next business day, instead of posting a table you would have to guess your way into.
Your written quote follows within one business day.
Before the number
A quote only makes sense next to what you are paying now, and most of it is paid in your officers', trainers', and FTOs' hours. None of this shows up on a budget line, which is why it keeps getting paid.
Drill night spent on paperwork
Transcribing the sign-in sheet, rebuilding training hours for the year-end report, and filling in the rig check clipboard. An officer running a drill should be running the drill.
Trainers and FTOs chasing sign-offs
Who has been checked off on the pump panel, whose EMT expires next month, which probie still owes the SOG quiz. Tracked in a notebook, a spreadsheet, and memory, and rebuilt every time someone asks.
The roster rebuilt for someone else
The county wants certifications, the LOSAP administrator wants points, the incident report wants who was on the call. Each one is the same people, typed again into a different form.
The recruit you trained and lost
Turnout gear, an academy seat, and months of drill nights go into every probationary member. When one drifts off because onboarding stalled, the department paid for all of it and got nothing back.
How you get a number
There is no form maze and no qualification call before the real call. Ask, and we price it.
01
The 30-minute walkthrough
How many members you carry, which areas you want, and where your officers' time goes today. We scope it with you on the call.
02
A written quote in one business day
Valid for 45 days, monthly or annual. Setup is its own line, so you can see what the launch work costs apart from the subscription.
03
The 14-Day Department Launch
You send two files: your roster and your application form. We do the setup with you, and departments are typically live in fourteen days.
Every quote comes with a one-page summary for your board (PDF): what it does, what setup asks of you, and a typical fourteen days.
Cost of asking: $0 · Obligation: none
What the quote depends on
So you know what we will ask about, and what we will not.
The size of your department
A 20-person volunteer company and a 200-person combination department do not pay the same. Roster size is the main input, with your staffing model and call volume alongside it.
Which areas you run
Recruiting, Onboarding, Retention & Recognition, Roster & Records, Training & Readiness, Scheduling & Coverage, Incidents & Response, Leadership Insights, Checks, Assets & Supplies, Member App. Turn on the ones you need; you are not billed for the rest.
Add-on services, only if you need them
Data migration, multi-department rollouts, and custom integrations are quoted separately, on top of your department price.
See what each area actually does before you ask us to price it.
What does not move it: how many people log in.
Every officer, member, and applicant is included. Add a probationary class in the spring and nothing about your bill changes. There is no seat count to true up.
The terms
What your board will ask, answered before they ask it.
Straight answers
Add-On Options
These are quoted on top of your department price, based on what standing them up for you takes.
Background Check Program Setup
Integrate your screening workflow with package mapping, vendor setup, and policy alignment.
Custom scoped and quoted
White-Glove Data Migration
Bring existing applicant and onboarding history into TurnoutFlow with guided migration support.
Custom scoped and quoted
County/Regional Multi-Department Rollout
Coordinate a shared recruitment program across departments with centralized rollout support.
Custom scoped and quoted
Custom Integration Services
Connect TurnoutFlow to agency-specific systems and reporting requirements.
Custom scoped and quoted
Not ready for a call? Start here
Where real candidates come from, what gets them to finish an application, and the referral scripts and follow-up templates, in one PDF you can hand to your recruitment officer.
Get the Guide